ARTICLE I: NAME
The name of this chapter of the California Association of Marriage and Family Therapists (CAMFT) shall be Santa Cruz County Chapter of the California Association of Marriage and Family Therapists (SC-CAMFT).
ARTICLE II: AREA SERVED
The geographic area served by this chapter is the county of Santa Cruz.
ARTICLE III: OFFICE
The board of directors of this chapter may select a principal office for the transaction of chapter business within the geographic area served by the chapter, or may, from time to time, designate different places within the geographic area served by the chapter where chapter business may be conducted.
ARTICLE IV: OBJECTIVES AND PURPOSES
The objectives and purposes of this chapter shall be to advance marriage and family therapy as an art, a science, and a mental health profession; to educate and be of service to mental health professionals and the greater public; and to assist CAMFT in furthering State objectives on a local level. The chapter may pursue such other objectives and purposes that are in the best interest of the members of this chapter that are not in conflict with CAMFT’s articles of incorporation, bylaws, or the CAMFT Code of Ethics. The chapter is a 501(c)(6) organization as registered with the Internal Revenue Service.
ARTICLE V: MEMBERSHIP A. QUALIFICATIONS AND CATEGORIES OF MEMBERSHIP
Only CAMFT members in good standing shall be eligible for membership in this chapter. Loss of membership in CAMFT shall result in loss of membership in this chapter. Categories of membership shall include clinical, prelicensed, and associate, as defined by the CAMFT bylaws. Voting rights shall be granted to every member of the chapter.
The prelicensed director shall be elected by prelicensed members only.
ARTICLE VI: MEETINGS OF MEMBERS
The notice of meeting shall specify the place, date, and hour of the meeting. (1) In the case of a special meeting, the notice shall specify the general nature of the business to be transacted, and no other business may be transacted. (2) In the case of the annual meeting or general meeting, the notice shall specify those matters which the board of directors, at the time the notice is given, intends to present for action by the members.
Notice of any meeting of members shall be given in the following ways: in person, by mail to the address of record, or via email or any other means of communication as approved by the board of directors.
ARTICLE VII: BOARD OF DIRECTORS AND OFFICERS A. POWERS
The activities and affairs of this chapter shall be conducted under the direction of a board of directors, all of whom shall be members of the chapter. Among other powers of the board of directors, the board of directors has the power to select and remove all agents, employees and/or contractors of the chapter, fix compensation, and secure faithful performance of duties prescribed.
The secretary or his/her designee shall keep, or cause to be kept, at such a place as the board of directors may direct, a record of members, showing the name of all members, their addresses, and the class of membership held by each. The secretary or his/her designee is responsible for verifying eligibility for membership with CAMFT. The secretary or his/her designee shall inform CAMFT within thirty (30) days of election or appointment, of the names and addresses of all chapter officers.
The secretary shall give or cause to be given, notice of all meetings of the members and of the board of directors required by the bylaws to be given. The secretary shall have such other powers and perform such other duties as may be prescribed by the board of directors or the bylaws. In the event of the secretary’s absence, his/her duties shall be performed by any member appointed by the president.
The treasurer shall deposit, or shall cause to be deposited, all money and other valuables in the name and to the credit of the chapter with such depositories as may be designated by the board of directors; shall disburse, or cause to be disbursed, the funds of the chapter as may be ordered by the board of directors; shall render at such regular meeting of the board, or at such other times as directed by the board, an account of his/her transactions as treasurer and of the financial condition of the chapter; shall prepare or cause to be prepared a proposed annual budget to be presented to the board of directors prior to the annual membership meeting; and shall have such other powers and shall perform such other duties as may be prescribed by the board of directors or the bylaws.
If required by the board of directors, the treasurer shall give the chapter a bond in the amount and with the surety or sureties specified by the board for faithful performance of the duties of his/her office and for the restoration to the chapter of all of its books, papers, vouchers, money, and other property of every kind in his/her possession, or under his/her control upon death, resignation, retirement, or removal from office.
Limitations: No person shall be placed on the ballot or appointed to the board of directors if such person, in serving out his or her present or appointed term, will have served on the board of directors for four (4) consecutive years or more, whether by appointment or election.
It is considered a break in consecutive years of service if a member has not served on the board for at least six (6) months. This provision shall be inapplicable to a person who is placed on the ballot for the office of president elect/president/past president.
The candidate receiving the largest number of votes in each position shall be elected. In the event of a tie, a run-off election shall be conducted by the president.
At the discretion and upon approval of the board of directors, any action which may be taken at any regular or special meeting of members may be taken without a meeting when the chapter distributes a ballot, and any related material, sent by mail or by electronic means to every member entitled to vote. That ballot shall set forth the proposed action, provide an opportunity to specify approval or disapproval of any proposal, and provide a reasonable time within which to return the ballot to the chapter. Only those members of the chapter who have given unrevoked consent to receive a ballot by electronic means and have an electronic address in the records of the chapter shall be sent a ballot via electronic means. To be valid, a ballot must be returned in the official ballot envelope or by electronic means as approved by the board of directors.
ARTICLE VIII: STANDING COMMITTEES A. BYLAWS COMMITTEE
The bylaws committee shall consider the advisability of bylaw amendments, hear or review all proposed amendments, and make recommendations to the board of directors regarding amendments to the bylaws.
H MEETINGS AND ACTIONS OF COMMITTEES: 1. Meetings: Committees shall meet at such times as determined either by resolution of the board of directors, by resolution of the committee, or by a committee chairperson, with the prior approval of the president. Meetings of committees shall be held at any place designated by the board, the committee, or the committee chairperson.
ARTICLE IX: FINANCES A. FISCAL YEAR
The fiscal year of the chapter shall be as determined by the board of directors of the chapter.
A dues increase shall be passed only following a two-thirds majority vote of the board of directors and a majority vote of the quorum present at the annual meeting, or if the membership vote is taken by ballot, a majority of the ballots approving the dues increase.
Notification of any change in the annual dues shall be made to all members affected as soon after the vote as is practicable and reasonable, but not fewer than thirty (30) days prior to the effective date of any such increase.
As provided above in ArtV(C)(1), Initial membership, or re-activation of membership after a period of non-membership, requires prior payment of dues. Renewal of membership (to continue without interruption) requires payment within thirty (30) days of the end of the current year of membership.
F: AUDIT: Each year the board will direct someone other than the treasurer to audit the chapter’s financial records and report back to the board. (HAVEN’T DONE THIS IN YRS)
ARTICLE X: RECORDS AND REPORTS, INSPECTION A. MAINTENANCE AND INSPECTION OF BYLAWS
The secretary shall keep the bylaws of the chapter as amended to date, which shall be open to inspection by the members’ at all reasonable times. The chapter shall provide CAMFT with a copy of the chapter bylaws and any amendment(s) thereafter made.
Upon written request of a member, the board shall promptly cause the most recent annual report to be sent to the requesting member.
ARTICLE XI: LIABILITY OF MEMBERS
No member, regardless of the class or category of membership held, and whether or not a voting member, shall be personally or otherwise liable for any of the debts, liabilities, and/or obligations of the chapter. Nothing in this article shall be construed to relieve any person of any liability imposed by the California Nonprofit Corporation Laws regarding unauthorized distributions.
ARTICLE XII: PROPERTY
The title to all property, funds, and assets of the chapter shall be held by the chapter, through its board of directors, and they shall have complete control over the acquisition, administration, and disposition of any property, funds, or assets. The chapter may accept gifts, legacies, devices, donations, and/or contributions in any amount and in any form upon such terms as may be decided by the board of directors.
ARTICLE XIII: USE OF NAME
No member shall speak in the name of the chapter without authorization from the president or board of directors.
ARTICLE XIV: STAFF
The chapter board of directors may employ staff whose terms and conditions of employment shall be specified by the board. Such staff may manage and direct the activities of the chapter as prescribed by the board of directors and shall be responsible to the board.
ARTICLE XV: AMENDMENTS TO THE BYLAWS A. INITIATION OF AMENDMENTS
Amendments to the bylaws may be initiated in either of two ways. 1. The board of directors, either alone or upon recommendation of the bylaws committee, may initiate a bylaw amendment, or 2. Ten (10) members of the chapter may, by a written petition addressed to the secretary of the chapter, initiate an amendment.
ARTICLE XVI: DIVISION OF THE CHAPTER
Division of the chapter into two chapters may be initiated by a recommendation passed by at least a two-thirds (2/3) majority of the board of directors. Upon passage by the board, the recommendation for division shall be recommended to the membership for ratification by ballot. A written or electronic copy of the proposal shall be sent to all voting members of the chapter at least three (3) weeks prior to the time of voting. There shall be specified on the ballot a deadline for return of the ballot. At least a two-thirds (2/3) majority of ballots returned or a two-thirds (2/3) majority vote of the quorum present at the annual meeting shall be required for ratification of the proposed division.
The proposed division shall be submitted to the CAMFT board of directors for their approval and for chartering of the two chapters created by the division.
ARTICLE XVII: MERGER OF THE CHAPTER
Merger of the chapter with another chapter may be initiated by a recommendation passed by at least a two-thirds (2/3) majority of the board of directors of each chapter. Upon passage by the board of each chapter, the merger shall be recommended to the membership of each chapter for ratification by ballot. A written or electronic copy of the recommendation shall be sent to all voting members of each chapter at least three (3) weeks prior to the time of voting. There shall be specified on the ballot a deadline for return of the ballot. At least a two-thirds (2/3) majority of ballots returned or a two-thirds (2/3) majority vote of the quorum present at the annual meeting shall be required for ratification of the proposed merger. The proposed merger shall be submitted to the CAMFT board of directors for their approval and chartering.
ARTICLE XVIII: DISSOLUTION
Dissolution of the chapter, whether voluntary or involuntary, shall be conducted in accordance with applicable law.
In the event of the dissolution of the chapter, all assets and funds of the chapter shall, after debts and/or obligations are paid, be distributed to one or more charitable organization(s) or foundation(s) as determined by the board of directors.
ARTICLE XIX: RULES OF ORDER: PARLIAMENTARIAN
Robert’s Rules of Order, Revised, shall govern all meetings of the chapter in which they are applicable and in which they are not inconsistent with these bylaws, unless modified, by the majority of the voting members present.
The parliamentarian shall be appointed by the president from among the members of the board of directors. The parliamentarian shall have the responsibility to ensure compliance with the bylaws and Robert’s Rules of Order, Revised, unless modified, at all meetings of the board of directors and all official meetings of the chapter.
CERTIFICATION OF THE SECRETARY
I, the undersigned, certify that I am presently elected and acting secretary of the Santa Cruz
Chapter of the California Association of Marriage and Family Therapists, and that the above bylaws are as adopted at a meeting of the board of directors held on March 5, 2016 and by majority vote of the membership as recorded in print and electronic ballots distributed that were mailed and sent out, January 4, 2016 and received by January 27, 2016 per Articles VIIG(4) and XVB above. ____________________________________________
Ellen Garfield, LMFT, Secretary